Newton Fox Ltd, trading as Fund Fox (“we”, “us”, “our”), takes the privacy of its users seriously. This policy sets out how we collect, use, store, and protect the personal information of anyone who visits our website or engages with our services. If you have any questions about how we handle your data, please get in touch at

hello@newtonfoxbds.co.uk

This policy applies to all users of our website at www.fundingfox.co.uk and anyone who interacts with us through related channels.

Important notice regarding credit and fraud checks: In the course of facilitating your funding application, we will introduce your details to carefully selected lending partners. Those partners may conduct soft credit searches and identity verification through credit reference agencies — this will not affect your credit score. They will also share data with fraud prevention agencies where required. Please be aware that if fraud is identified, this may affect your ability to access finance, employment, or other services in future.

1. What Personal Information Do We Collect?

Information you provide directly

When you submit an enquiry or application through our platform, we collect the personal and business information you provide. This may include your name, phone number, email address, company name, and financial information relating to your business.

Document uploads

Where you proceed to upload supporting documentation as part of a funding application, we may collect:

• Financial records such as bank statements, filed accounts, and tax returns
• Identity documents such as a passport or driving licence
• Proof of address documentation such as utility bills

Documents are collected exclusively for the purposes of assessing your eligibility for business finance and fulfilling our obligations under Know Your Customer (KYC) and Anti-Money Laundering (AML) regulations.

Information collected automatically

When you visit our website, certain technical data is collected automatically. This includes your IP address, browser type, device characteristics, and usage and navigation data. Where available, approximate location data may also be derived from your IP address or device settings.

2. How Do We Use Your Information?

We use the information we collect for the following purposes:

• Processing your application — We use the personal, financial, and documentary information you provide to verify your identity, assess your business’s suitability for funding, and introduce your application to appropriate lending partners.
• Marketing communications — Subject to your preferences, we or our marketing partners may use your contact information to send you relevant promotional communications. You may opt out at any time.
• Targeted advertising — We may use data collected through our platform to deliver advertising content relevant to your interests and location.
• Operational improvement — We use aggregated usage and analytical data to monitor site performance, identify trends, and improve the overall user experience.

3. On What Basis Do We Process Your Data?

We process personal data only where we have a lawful basis to do so under UK GDPR. The bases we rely upon include:

• Consent — where you have given explicit permission for a specific use
• Legitimate interests — where processing is reasonably necessary for our business operations and does not override your rights
• Contractual necessity — where processing is required to fulfil the service you have requested
• Legal obligation — where we are required to process data to comply with applicable law
• Vital interests — where processing is necessary to prevent fraud or protect safety

4. Who Do We Share Your Information With?

We do not sell your personal data. We may share your information with third parties only in the following circumstances:

• Lending partners and finance providers — to assess your eligibility and generate funding offers
• Technology and service providers — including platforms used for data hosting, email delivery, analytics, and payment processing
• Group companies and affiliates — where relevant, subject to the same data protection obligations
• Business partners — where necessary to deliver specific products or services
• In the event of a business transfer — such as a merger, acquisition, or sale of assets, your data may be transferred as part of that transaction

Categories of third parties we work with include data analytics services, sales and marketing platforms, retargeting services, and social networks.

5. Cookies and Tracking Technologies

Analytics

Advertising

We use Meta’s advertising tools, including the Meta Pixel and Conversions API, to measure the performance of our campaigns and serve relevant advertising. This may involve sharing hashed contact information — such as an email address or phone number — with Meta in order to match website activity to Facebook profiles. All such data is anonymised before transmission.

You can manage your cookie preferences through your browser settings at any time.

6. How Long Do We Retain Your Data?

We retain personal data only for as long as is necessary for the purposes described in this policy, or as required by law. As a general principle, personal data will not be held for longer than twelve months following the end of an active engagement.

Document retention

Uploaded documents are stored on secure servers for a short period, typically no longer than seven days, solely to facilitate their transfer to the relevant lending partner. Once the transfer is confirmed or the retention period expires, documents are permanently deleted from our systems. Lending partners will retain copies in accordance with their own regulatory obligations and retention policies.

7. How Do We Keep Your Information Safe?

We maintain appropriate technical and organisational measures to safeguard the personal data we process. These measures are designed to prevent unauthorised access, loss, or disclosure. However, no method of electronic transmission or storage is entirely without risk, and we cannot guarantee absolute security. You transmit data to us at your own risk.

8. Children and Minors

Our services are directed exclusively at business applicants and are not intended for individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe a minor has submitted data through our platform, please contact us immediately.

9. Your Rights as a Data Subject

If you are located in the UK or European Economic Area, you have the following rights under applicable data protection legislation:

• The right to access the personal data we hold about you
• The right to request correction of inaccurate data
• The right to request erasure of your data in certain circumstances
• The right to restrict or object to certain types of processing
• The right to data portability
• The right to withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us using the details in section 12.

Account closure — If you request deletion of your account, we will remove your data from active systems, retaining only what we are legally required to keep.

Marketing — You may unsubscribe from marketing communications at any time using the link in any email we send you.

Complaints — You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) or another relevant supervisory authority if you believe your data has been handled unlawfully.

10. Do-Not-Track Signals

Some browsers transmit Do-Not-Track (DNT) signals to websites. As there is currently no universally agreed technical standard for how these signals should be interpreted, our website does not alter its behaviour in response to DNT requests.

11. Changes to This Policy

We review and update this policy periodically to ensure it remains accurate and compliant with applicable law. Where changes are material, we will notify users accordingly. The date at the top of this document reflects when it was last revised.

12. How to Contact Us

If you have any questions, concerns, or requests relating to this privacy policy or our data practices, please contact us at:

Email: hello@newtonfoxbds.co.uk

Post:
Newton Fox Ltd
Croft House
St. Georges Square
Bolton
BL1 2HB

ICO Registration Number: ZA835845

13. Requesting Access, Amendment, or Deletion of Your Data

To submit a Subject Access Request or to request that we correct or delete personal data we hold about you, please email us at hello@newtonfox.co.uk. We will respond within the statutory timeframe of one calendar month.